Data Protection

Are you prepared for new Data Protection Regulations?

Friday, September 29, 2017

Did you know that cyber-attacks cost UK companies more than £34 billion in the 2015/2016 financial year, with UK bosses ranking computer viruses and data theft as the biggest security threats to their businesses? In May 2018 new Data Protection regulations, called GDPR, come into force making everyone more accountable for how they gather personal data and what they do with it.

With the regulations just around the corner, now is the right time for everyone to tighten up in-house security strategies, ensuring that Administrators and Data Processors cannot be made responsible for the loss or leakage of confidential or personal information which may be stored within their office equipment. 

At Diamond Group we take data security very seriously and our copier/printer/scanners have an array of standard and advanced security features that can ensure data, stored on their hard drives, can’t be leaked or stolen.

 

STEPS WE TAKE TO MAKE SURE YOUR MULTIFUNCTIONAL OFFICE EQUIPMENT IS SECURE.

FIRST THINGS FIRST....

It’s a really good idea to change all the standard machine passwords to a department-wide global password, only distributing this to key members of the team.

 

HARD DISK PASSWORD PROTECTION

The hard drive on our MFPs can be password protected, as standard, meaning it can’t be used or accessed via a PC or laptop unless a password has been input first. Your Administrator can set this up themselves and change it as necessary.

DATA ENCRYPTION

The hard drive can be encrypted with an Advanced Encryption Standard (AES) so that if the hard-drive is ever stolen, it is nigh on impossible to access any of the data.

HARD DISK OVERWRITE

On selected MFPs data held on the internal hard drive can be set to overwrite data, to military standard, meaning all data deleted from the hard drive, by the users, is irretrievable once it has gone. So, if someone chooses to steal the hard drive, it will be of no use.

SEE WHO IS USING THE PRINTER

Administrators can print out something called a TX Log which is an audit log of all the machine operations for the past year.  This logs every button press on the control panel and every copy, print and scan produced on the machine, with the details of the user and the scanning location.  It also displays the serial number of any USB sticks that have been inserted directly into the machine.

UPTO DATE ‘FIRMWARE’

Copiers and printers are always being improved so, don’t be left behind, we always check to make sure you have the latest version of “fixes” and “updates” many of which are aimed specifically at new security regulations.      

 

Contact details:

To find out more please contact us:

+44 (0)191 519 3700

sales@diamond-group.net